Collier County
FL

Action Item
10106

Recommendation to award Invitation to Bid No. 19-7654 Clam Pass, North Park Shore and Park Shore Beach Re-nourishment to Earth Tech Enterprises, Inc., in the amount of $3,579,500, authorize necessary budget amendments, authorize the Chairman to execute the attached Agreement, and make a finding that this item promotes tourism (Project No. 90067 and 90069). (Gary McAlpin, Coastal Zone Manager, Capital Project Planning, Impact Fees and Program Management)

Information

Department:Capital Project Planning, Impact Fees, and Program ManagementSponsors:
Category:11 County Manager's Report

Executive Summary

EXECUTIVE SUMMARY

 

Recommendation to award Invitation to Bid No. 19-7654 Clam Pass, North Park Shore and Park Shore Beach Re-nourishment to Earth Tech Enterprises, Inc., in the amount of $3,579,500, authorize necessary budget amendments, authorize the Chairman to execute the attached Agreement, and make a finding that this item promotes tourism (Project No. 90067, 90069, and 90074).

 

OBJECTIVE: To proceed with truck haul beach re-nourishment of the Clam Pass, North Park Shore, and Park Shore Beaches in the Fall of 2019.

 

CONSIDERATIONS: Staff is asking that funding and that an award for Invitation to Bid (“ITB”) No. 19-7654  be approved for a 165,000-ton truck haul beach re-nourishment project for the Clam Pass, North Park Shore and Park Shore Beach segments (hereafter the “project”) for a contract amount of $3,579,500, which shall include the following:

 

·              Transportation from the sand mine to multiple beach unloading sites

·              Sand distribution and placement on the beach

·              Turbidity monitoring

·              Maintenance of Traffic and Weight Ticket Tracking

·              Construction surveys -pre, post and record survey

·              Electronic Truck Tracking

·              Contractor QA/QC monitoring and support.

 

The project will utilize the Horizon Way beach access to place half of the sand on the southern half of the project and the Gulf Shore Beach pedestrian access to place the remaining half of the sand via conveyor on the north end of the Project.  Mobilization will begin in late October 2019, with an anticipated completion date of January 1, 2020.  The project will also employ electronic truck tracking to control route traffic to and from the Immokalee mine.

 

On August 13, 2019, the Procurement Services Division posted ITB No. 19-7654 for construction of Clam Pass, North Park Shore and Park Shore Beach Re-nourishment.  The County issued 17,102 notices, and interested contractors viewed one-hundred seven (107) bid packages.  The County received four (4) bids by the September 12, 2019 deadline as summarized below. 

 

The ITB included two bid alternatives:  (1) Alternative A incorporates access to place the sand on the north end of the project via conveyor system, and (2) Alternative B incorporated direct truck access via an access over private property, which was subsequently denied.  As such, Alternative A is the only viable Alternative, and the basis of the award.

 

Staff reviewed the bids received. The following two contractors were deemed non-responsive by staff for failing to submit grant-required bid forms:  Phillips and Jordan, Inc. and Ranger Construction Industries. After review of the remaining two responsive and responsible bidders, staff determined that Earth Tech Enterprises, Inc. is the lowest responsive and responsible bidder.

 

Staff therefore recommends that the contract be awarded to Earth Tech Enterprises Inc. based on an award for Bid Alternative A in the total contract amount of $3,579,500.

 

Vendor

Alternative A

Alternative B

Earth Tech Enterprises, Inc.

$3,579,500.00

$3,167,000.00

Phillips and Jordon, Inc.

$3,678,476.54

$3,672,770.00

Ranger Construction Industries

$3,964,600.00

$3,481,600.00

Ferreira Construction, Inc.

$4,736,475.00

$3,812,470.00

 

The sand purchase is being contracted to Stewart Mine in Immokalee, Florida, through a separate existing material supply contract.  The estimated sand supply cost is $1,485,000 and is not included in this funding request.  The sand supply cost ($1,485,000), the transportation and placement cost ($3,579,500) and the project monitoring and QA/QC performed by County staff ($100,000) should not exceed $5,164,500. The most probable cost for this project as produced by the Engineer of Record is estimated at $5,500,000.  The Board approved that amount  on June 11, 2019 (Agenda Item 11D).

 

ADVISORY COMMITTEE RECOMMENDATIONS: At the May 9, 2019, Coastal Advisory Committee meeting this item was unanimously recommended for approval by an 8 to 0 vote.  At the May 30, 2019 Tourist Development Council meeting this item was unanimously recommended for approval by a 9 to 0 vote.

 

GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action.

FISCAL IMPACT: Funding in the amount of $5,500,000 for this project has been included in the FY20 budget within the Tourist Development Tax Fund 195, $3,000,000 in Clam Pass Project No. 90069 and $2,500,000 in Park Shore Project 90067. A budget amendment will be required to transfer funding from Clam Pass Project 90069 and Park Shore Project 90067 to North Park Shore Project 90074 for costs associated with the Re-nourishment of the North Park Shore segment. Partial funding for this work order will be requested for reimbursement from FDEP’s supplemental Hurricane Irma appropriation and FDEP’s LGFR program.

 

LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote for Board approval.-SRT

 

RECOMMENDATION: To award Invitation to Bid No. 19-7654, Clam Pass, North Park Shore and Park Shore Beach Re-nourishment, to Earth Tech Enterprises, Inc., in the amount of $3,579,500, authorize the necessary budget amendments, authorize the Chairman to execute the attached Agreement, and make a finding that this item promotes tourism (Project No. 90067, 90069 and 90074).

 

Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees and Program Management Division

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