Collier County
FL

Action Item
10569

Recommendation to approve the selection committee’s ranking of Request for Professional Services (“RPS”) No. 19-7593, “Palm River Utility Improvements,” and authorize staff to begin contract negotiations with the top ranked firm, Q. Grady Minor & Associates, P.A.

Information

Department:Public Utilities Planning and Project ManagementSponsors:
Category:16.C Consent Agenda-Public Utilities Department

Executive Summary

EXECUTIVE SUMMARY

 

Recommendation to approve the selection committee’s ranking of Request for Professional Services (“RPS”) No. 19-7593, “Palm River Utility Improvements,” and authorize staff to begin contract negotiations with the top ranked firm, Q. Grady Minor & Associates, P.A.

 

 

OBJECTIVEObtain expert professional engineering services for Palm River infrastructure improvements for water, wastewater, stormwater, irrigation quality water, and sidewalks needed to serve our customers with full regulatory compliance, reliability, and sustainability.

 

CONSIDERATIONSThis project is consistent with the proposed scope of work under Project No. 70192, “Palm River Utility Improvements,” and is also consistent with the FY2020 Budget approved by the Board of County Commissioners (“Board”) on September 19, 2019.

 

The Palm River Neighborhood is located north of Immokalee Road between Goodlette-Frank Road and Airport-Pulling Road. The existing water and wastewater infrastructure were installed in the early 1970’s and the Irrigation Quality infrastructure was installed in the late 1970’s.  Those utilities have reached the end of their useful lives.  Replacement is necessary to meet demand, stay in compliance, and provide Collier County Water-Sewer District (“CCWSD”) customers a compliant and reliable utility system.

 

In January 2019, Collier County Water, Wastewater, Irrigation Quality Water, GMD Stormwater, and GMD Transportation Planning Divisions coordinated to develop a scope for this public utility renewal (“PUR”) project to replace the aging infrastructure in the Palm River neighborhood.

 

On April 14, 2019, the Procurement Services Division released notices of RPS No. 19-7593, Palm River Utility Improvements.   Staff notified one hundred and ten (110) firms, eight (8) firms downloaded the solicitation information, and the County received two (2) proposals by the May 17, 2019, due date.  Staff concluded both bidders to be responsive and responsible. 

 

Due to the urgent need to commence this work involving several Collier County Divisions, on June 3, 2019, the Public Utilities Engineering and Project Management Division requested authorization to move forward with the two companies that submitted proposals under the Consultants’ Competitive Negotiation Act, Section 287.055, Florida Statutes (the “CCNA”) solicitation.

 

In addition to the two proposals, Procurement Division received two e-mails from other two consultant firms acknowledging that they were aware of the RPS but the companies have chosen not to submit a proposal.

 

A Selection Committee met on July 2, 2019, and as described in step 1 of the solicitation documents, the Committee scored each of the proposals to move on to step 2.  On July 30, 2019, the Selection Committee reconvened for step 2, heard presentations by the firms, and provided the following final ranking:

 

Firm

Ranking

Q. Grady Minor & Associates, P.A.

1

Hole Montes, Inc.

2

 

Q. Grady Minor & Associates, P.A., is qualified and has experience with designing stormwater, water, wastewater, and irrigation quality water projects. Staff recommends approval of the short list and authorization to commence contract negotiations with Q. Grady Minor & Associate, P.A.  After a recommended agreement is reached, staff will return to the Board to recommend approval of the agreement.

 

FISCAL IMPACT:  Budget is available in the Water Capital Project Fund (412) in project 70192 and in the Stormwater Capital Fund (325) in project 60234.  Once negotiations are completed, a contract will be brought to the Board for approval at a future meeting, and at that time budget amendments will be prepared in the Wastewater Capital Project Capital Fund (414) moving moneys between projects.  The sources of funding will be a General Fund transfer for Stormwater and user fees for Water and Wastewater.

 

LEGAL CONSIDERATIONSThis item is approved as to form and legality, and requires majority vote for Board approval.-SRT

 

GROWTH MANAGEMENT IMPACT:  This project meets current Growth Management Plan standards to ensure the adequacy and availability of viable public facilities.

 

RECOMMENDATIONS:  That the Board of County Commissioners, Ex-officio the Governing Board of the Collier County Water-Sewer District, approves the Selection Committee’s ranking of RPS No. 19-7593, “Palm River Utility Improvements (Project Number 70192),” and authorizes staff to begin contract negotiations with the top ranked firm, Q. Grady Minor & Associates, P.A., and if staff is unable to reach an agreement with that firm to negotiate with the next ranked firm consistent with the CCNA.

 

Prepared by:  Diana C. Dueri, PMP, Senior Project Manager, Public Utilities Engineering and Project Management Division

 

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