Collier County
FL

Action Item
10689

Recommendation to approve the Administrative Reports prepared by the Procurement Services Division for change orders and other contractual modifications requiring Board approval.

Information

Department:Procurement ServicesSponsors:
Category:16.E Consent Agenda-Administrative Services Dept

Executive Summary

EXECUTIVE SUMMARY

Recommendation to approve the Administrative Reports prepared by the Procurement Services Division for change orders and other contractual modifications requiring Board approval.

 

 

OBJECTIVE: To promote accountability and provide transparency to the public and gain the Board’s approval/ratification for various procurement-related transactions.

 

CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2017-08 and the Procurement Manual, the Procurement Services Division produces a regular Administrative Report which provides for Board approval of the following transactions:

 

·              Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount, and/or require change in schedule (number of days);

·              Amendments to contracts;

·              After the fact memos from various County Divisions, as requested by the Clerk’s Finance staff for the timely process of invoices.

·              Other items as determined by the County Manager or designee that require Board approval.

 

This administrative report includes the following:

 

·              Two (2) change orders that in aggregate modify contracts by $37,520.06 and add 28 calendar days to completion periods, see attached summary and backup for details; and 

·              Zero (0) amendments this period with a fiscal impact of $0.00; and

·              Two (2) after the fact memos with a fiscal impact of $28,663.33

 

FISCAL IMPACT: The net total for the four (4) items is $66,183.39

 

LEGAL CONSIDERATIONS:  This item is approved for form and legality and requires a majority vote for Board action.

 

GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action.  -JAK

 

RECOMMENDATION:  To ratify/approve change orders and/or contract amendments and other items as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08.

 

Prepared By: Sara Schneeberger, Procurement Strategist, Procurement Services

 

Discussion