Collier County
FL

Action Item
10730

Recommendation to authorize an $146,000 budget amendment recognizing carryforward for two purchase orders that did not roll from FY 2019 to FY 2020.

Information

Department:Office of Management and BudgetSponsors:
Category:16.F Consent Agenda-County Manager Operations

Attachments

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Executive Summary

EXECUTIVE SUMMARY

 

Recommendation to authorize an $146,000 budget amendment recognizing carryforward for two purchase orders that did not roll from FY 2019 to FY 2020. 

 

 

OBJECTIVE:  Obtain Board authorization for a budget amendment to recognize carryforward in the amount of $146,000.

 

CONSIDERATIONS:  At year-end, there is a procedure to “roll-over” purchase orders from FY 2019 into FY 2020 by notifying the Purchasing Division.  Two purchase orders for the Courts IT Fund (178) were not included on the list as follows:

 

A purchase order was issued early in September for $134,000 and a request was made to roll this purchase order into FY 2020, however it was missed and closeout at September 30th

 

The second purchase order for $12,000 was missed in error due to staff confusion and did not get included on the roll-over list. 

 

Since these items were budgeted for in FY 2019 and no expense was incurred, the cash is still available in FY 2020.  Therefore, Courts is requesting a budget amendment to recognize carryforward revenue in order to pay these invoices.

 

FISCAL IMPACT:  A budget amendment in the amount of $146,000 is needed to recognize Carryforward revenue and increase expenses within the Court IT Fund (178).  The source of funding is from unspent money in FY 2019.

 

GROWTH MANAGEMENT IMPACT:  There is no growth management impact associated with this request.

 

LEGAL CONSIDERATIONS:  This item has been reviewed by the County Attorney, raises no legal issues, and requires majority vote for approval.  -JAK

 

RECOMMENDATION:  To authorize a budget amendment in the amount of $146,000.

 

PREPARED BY:  Laura Wells, Senior Budget Analyst

                                  Mark Isackson, Director of Corporate Financial & Management Services

                                                     

Discussion