Collier County
FL

Action Item
10781

Request that the Board approve and determine valid public purpose for invoices payable and purchasing card transactions as of November 6, 2019.

Information

Department:Clerk of the Circuit CourtSponsors:
Category:16.J Consent Agenda-Other Constitutionals

Executive Summary

EXECUTIVE SUMMARY

 

Request that the Board approve and determine valid public purpose for invoices payable and purchasing card transactions as of November 6, 2019.  

 

 

OBJECTIVE:  To obtain Board approval of expenditures not otherwise approved by the Board.

 

CONSIDERATIONS:   The Clerk and County staff have instituted enhancements to the invoice report to include a field to enter each purchase’s public purpose as identified by County staff at procurement for all expenditures.  Effective May 22, 2017, County Staff began adding a public purpose for their expenditures.  There is also a text field for invoices currently included in this report which is descriptive information obtained from the invoice.  As an interim measure, we are including both the public purpose and the Accounts Payable staff invoice text, as not all invoices in the system contained the public purpose.  The public purpose as supplied by County Staff was also added for the purchasing card transactions.

Invoices including but not limited to bond payments, utilities for existing county buildings, and lease payments for approved leases are not included on this list if they have been previously approved by the Board.  For the items listed in the report attached to this agenda item, the Clerk’s Office is unable to determine that the Board has previously approved the items. In the future, if the Board requires additional information, the Clerk will work with County staff to provide the information.

The Clerk’s Office will promptly conclude its audit of these invoices once Board approval and determination of public purpose has been provided so that payments can be made. 

The Clerk will continue to provide the separate listing of disbursements under agenda item 16J in compliance with Florida statute 136.06. 

 

FISCAL IMPACT: Total expenditures approved.   

 

GROWTH MANAGEMENT IMPACTThis action will result in no growth management impact.

 

LEGAL CONSIDERATIONS: 

 

RECOMMENDATIONRequest that the Board approve and determine valid public purpose for purchasing card transactions and invoices payable for the period ending November 6, 2019.  

 

Prepared by: Leslie Miller, Operations Manager

 

Discussion